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data entry outsourcing services
Gurpreet Singh Arora
Gurpreet Singh Arora Updated on Feb 16, 2024  |  4 Min Read

Today, almost everything runs on data including processes, decisions, and actions. As businesses make further inroads into the upcoming age of smart automation and Artificial Intelligence, the way data is extracted, captured, and processed will undergo a drastic transformation. The digitization upthrust compels organizations of all sizes and scopes to digitize their records and go for real-time data processing. As a result, there’s a dire need for strong process management aided by technology.

data entry company

Outsourcing data entry services fully serves the purpose and reports prove exactly the same. According to Research and Markets, the data-entry outsourcing services market is poised to grow by $552.63 million during 2022-2026, accelerating at a CAGR of 6.1% during the forecast period.

Taking the Short Route

The key to accelerating business growth is an error-free and organized database. It not only helps in making quick decisions based on facts but also streamlines workflows along the length and breadth of the organization. But as a growing enterprise, you might find it tedious to keep track of your data daily. Given the time-consuming and resource-intensive nature of the data entry function, it often gets neglected. Getting an in-house team set up for such ancillary tasks can be equally stressful, leaving you with minimum to no time to spend on core business activities.

Instead, collaborating with an experienced data entry company is a time and cost-efficient avenue. It is a profitable decision that provides up to 99.99% accurate data at an extremely low cost, helping employees to easily focus on their core business activities.

Making the Right Choice

With a dearth of data entry companies available in the digital space, finalizing one is an uphill task. To help you with this, we have prepared a list of considerations as elucidated here:

data entry services

1. Outline your Outsourcing Expectations First

Finding the right data entry outsourcing company will be difficult if you are not clear about your conditions and objectives which might include reduced expenses, time management, increasing the cognitive bandwidth of employees, turnaround time, and so on. This fundamental coordination phase guarantees that you remain concentrated on what you plan to achieve from the hired partner.

2. Review Business Credibility & Qualifications

It is advised to choose the company whose business traits cater to your needs. The best way to assure this is to find out about their business credibility and certifications. Another way to become more familiar with third-party providers is by checking their online activities, reviews, references, project investigations, etc.

3. Look at its Foundation & Innovation

Ensure you choose a service provider that leverages the latest technology and has a strong framework. Companies with a single internet service must be avoided with no emergency backups, for instance, as they can’t guarantee seamless operations.

4. Estimate Cost-Effectiveness & Turnaround Time

It could be possible that at times, an outsourced project might be significant and has to be handled in the shortest conceivable time frame. Therefore, the company you hire ought to have the capability to handle such emergency tasks.

And, as cost reduction is one of the major reasons for outsourcing, businesses lookout for partners who assure pocket-friendly data entry services. So, external firms must be assessed according to their cost to the company and their capacity for scaling up/down. Also, the costs associated with scaling up should be considered.

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5. Identify the Level of Customization Offered

Often successful companies choose an outsourcing service provider that can offer a certain level of customization. It is better to find firms that can offer you the desired level of customization and cater to your unique needs precisely without compromising on the quality of outcomes.

6. Check the Level of Data Security

Businesses know that the security of data is vital from both legal and business perspectives. Therefore, you must consider the protocols and policies, and additional safety measures such as checking whether the firm signs an Non-Disclosure Agreement, before shortlisting—to ensure complete data security.

7. Negotiate Favorable SLAs

The lack of favorable Service Level Agreements makes it difficult for the enterprise to get the desired level of performance from the professional provider. Penalizing them for sub-par services can also create problems. So, even if you shortlist the best firm, make sure that you create and sign favorable SLAs before starting the project.

8. Dodge the Herd Mentality

Businesses often tend to choose big outsourcing firms with a wide range of offerings across different verticals and domains. This is known as the herd mentality that results in increased costs. Whereas the idea is to choose niche players who offer profitable deals on your business-specific requirements, which the bigger players might fail to offer.


Outsourcing the data entry function helps organizations cut their costs and reduce the turnaround time by offloading ancillary tasks to specialized vendors. It improves data accuracy and results in fewer errors. This way, businesses not only improve their efficiency but achieve cost-effectiveness.

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