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Best Policy Management Software
Faheem Shakeel
Faheem Shakeel Updated on Mar 31, 2023  |  3 Min Read

In the previous blog, we covered how insurtech harnesses the power of AI and ML in Insurance software solutions. In this article, we will delve into how policy management software unleashes the potential of automation to achieve the levels of efficiency for insurance incumbents.

What is Policy Management Software?

Insurance policy software solutions are centralized platforms that allow insurers to better issue, manage, circulate, rate, update, renew, or cancel policies. These software systems add security and access controls to safeguard and protect confidential data and documentation while allowing seamless access and collaboration among authorized users. The web or cloud-based applications offer unmatched innovation and breadth of advanced capabilities.

Importance of Automating the Insurance Policy Management Process

Process automation is the technology innovation that has taken up an imperative role in the evolving functions of the insurance domain to outpace conventional insurance processes. Policy Management Software helps to improvise policy management by leveraging process automation and delivers measurable outcomes when deployed with systematic planning.

Automating the Insurance Policy Management Software

By using the technology of process automation, policy management software ensures end-to-end digital integration of the insurance business. The analytics derived from the policy data is the base to elaborate automated decision-making for the insurers to achieve superior results.

Let’s see how policy administration software improves the efficiency of the Policy Management process by unleashing the power of automation.
Policy Management Software Process

Leveraging Automation to Drive Policy Management Efficiency

Integrating automation into the policy management processes can help insurers in boosting efficiency and productivity. Automation brought by policy management software also improves the overall management of the agency, thereby contributing to growth and profitability. By leveraging a policy management system with automation capabilities, insurers can reap the following benefits:

1. Policy Issuance

Policy issuance requires a lot of manual work as the insurer needs to fill in internal details after underwriting audits and checks. These details also need to be added to the customer’s portal for their convenience. Process automation ensures pre-build analytical techniques for easing up the tedious process and lessening the strain of cost and time by least resource involvement in the process.

Insurance policy administration software solutions powered by Artificial Intelligence and automation technologies enable insurers to streamline and optimize policy issuance. As a result, insurance agencies can significantly cut down the policy issuance time and improve accuracy. It allows insurers to put more hours back into their day while improving the customer experience.

2. Policy Updates

Modern customers prefer to stay in the loop with the status of their policy. Regular updates help in ensuring regular customer engagement. The improved customer experience increases the likelihood of turning a one-time customer into a repeat and loyal customer.

The insurance policy software leverages the process automation capabilities to perform policy updates like extracting inbound changes from voice transcripts, emails, faxes, or other sources – thereby processing all required changes in the documents and internal systems available for the insurer as well as the customer.

3. Real-Time Data

Often, the policy data, and documentation reside in disparate databases, information silos, or applications. It not only delays data accessibility but also limits the ability of insurers to leverage data for managing processes and making informed decisions.

Policy management software uses the technology of process automation to seamlessly make updates required in data and records. For example, existing customers submit various update requests, such as address change or update of bank mandate; these are smoothly updated in the system by automated processing, resulting in relaxation for insurers.

Insurance policy management systems also centralize all policy-related information including forms, records, notes, and departmental data. Insurers can maintain an updated database and make it accessible to all stakeholders.

4. Analysis of Value Reports

One of the important functions of automation is transforming the whole of the insurance process for better results in quality by driving accurate document-intensive operations, including the processing of loss run reports, analysis of the statement of value reports and, communicating explanations of evidence of insurability to the customers.

Insurance policy administration software can effectively extract data from multiple sources, and analyze it to offer actionable insights. By automating the report generation process, insurers can save time and track the policy management lifecycle in real-time.


Policy management is a crucial insurance process that needs to be taken care of with the utmost efficiency. The best insurance policy software is one that is powered by the new strides of process automation. It paves the way for the smooth functioning of the whole process of policy management, right from policy issuance to required analysis. Through automation, policy management systems extend a number of benefits such as improved operational efficiency, substantial savings of cost and time of resources, and advanced analytics along with productivity boost.

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