The client is a renowned IT company with a global footprint in the USA, UK, Luxembourg, and India. It provides comprehensive software solutions for over 25 industries, catering to the technology needs of global enterprises, including Fortune 2000 enterprises.
The client’s travel reimbursement and management process depended heavily on Excel spreadsheets, paperwork, and manual intervention, creating a lot of hassles for employees, travel team, and especially the accounts team. Some of the challenges are listed below:
Lack of real-time tracking due to long email chains and paper-based processes
Increased risk of documents being misplaced due to reliance on physical documentation
Manual data entry, the issue of paper’s readability due to fading ink, and verifying expense reports caused delays in timely processing of claims
Deluge of emails and verifying multiple accompanying documents resulted in the loss of productive hours for all stakeholders, especially the accounts team
Cumbersome process and inability to capture inaccuracies in expense reporting made it challenging for the finance team to ensure accurate and timely tax compliances
Digitizing and automating end-to-end travel expense management process
Mobile Application for Employees
With the mobile app developed by the Damco team, employees could capture images of bills and receipts instantly using their mobile camera.
Web Applications for Various Departments
Damco team developed specialized web applications for the travel and finance departments, creating a unified portal for employee expense submissions, improving the efficacy of expense tracking & management process.
Streamlined Expense Reporting Workflow With Power Automate
The expense reporting process was automated using Power Automate. Additionally, we established a more streamlined approval process for submitted invoices to ensure timely review and approval of submitted claims.
Reduced Manual Data Entry With Azure Active Directory
Damco utilized Azure Active Directory to implement pre-filling forms with employee information, reducing the manual data entry requirement.
Microsoft Power Platform, such as Power Apps ,Power Automate, Microsoft Dataverse, and Azure Directory.
Automating the reimbursement process with Power Apps to improve the overall efficiency and effectiveness of the travel reimbursement approval workflow