monday.com Work OS: A Must-Have Productivity Tool to Work Without Limits

Traditional workspaces have undergone a paradigm shift, with remote and hybrid work modes emerging as a dominating trend. Even though employees globally embrace virtual offices, there are some challenges associated with this idea. People oscillating between calls, undefined priorities, and juggling between apps are routine. In fact, app overload is one of the major pain points of remote teams. This switching between applications to plan and gather information about the actual work is not at all sustainable, as there’s a loss of time and productivity.

Though the concept and solutions for Work OS have been on the block for quite some time, the traction to adopt and scale them up built in 2020, the pandemic year. A Work Operating System (Work OS), which is a Cloud-based platform lets teams plan, collaborate, prioritize, and communicate assigned work, including projects, sprints, initiatives, epics, or tasks. One such leading vendor of agile work OS solutions is monday.com, enabling teams to reach their shared goals in sync with KPIs or milestones. Unlike popular perception, Work OS like monday.com is not exclusive to large organizations. Equally suitable for small firms and startups, it provides a digital workspace where everybody has access to every piece of information they need.

Facilitating the teams to collaborate on items within the context of the project, monday.com collects information from external applications or databases and places all workflows in one place with access-based visibility. Besides, efficient collaboration and enhanced visibility are the key to accomplishing projects successfully, especially when the work environment has swerved, and teams are more dynamic. A Work OS like monday.com can help organizations win lost manhours and propel the team for next-level efficiency, sans the app overload. Here is how monday.com can support productive remote teamwork:

1. Bring your team on one page, wherever they are

Visibility into the productivity of a virtual team is often blurred. monday’s time tracking feature helps project managers in streamlining the team’s workflow and making data-driven decisions. They can quickly build processes that fit their team’s unique needs – no matter the location or time zone. Based on these insights, project managers can also determine how to allocate resources to ensure optimal efficiency and maximize productivity. This helps businesses to tap into global talent and gig engagements, saving big on costs and time.

2. Communicate ‘in context’ and in real-time

Often different members of the same team are communicating on separate apps. Result–the context is lost in a joint call. monday.com builds a designated space for real-time communication so that teams can collaborate directly in the context of the project. Its simple UI keeps everyone hooked to a single platform for sharing information, files, feedback, or milestones. This centralized platform has an inbuilt video chat feature to help remote team members stay connected and on the same page, regardless of their geographical location. This is particularly useful for brainstorming sessions, virtual meetings, or simply catching up with colleagues.

3. Stay on top of work, without follow-ups

Sending an email and following it up time and again is a staple to remote working. Consider the case in point, where you must manually update your team about the new task added to the board. This effort can be eliminated using monday.com’s automation feature that lets you set up a rule to promptly notify team members whenever a new task is added to the board. Push notifications, reminders on action items, deadlines, or progress are automated, ensuring that teams stay accountable without nudging. With almost all application or system integrations possible, there is no need for manually extracting information. Consequently, project managers can dedicate their time to address other pressing concerns than manually informing the team about new activities.

4. On point governance, no room for data mishaps

How often is mail or chat sent to an unintended user! While the incident could be as harmless as sharing a half-baked prototype, it could attract repercussions when data is sensitive. Addressing the same, monday.com allows extensive permission-settings and governance features so that only intended users can view, update, or enter data. Additionally, attachments shared in the account are end-to-end encrypted and are shared on a per-user-access controlled basis. Hence, you can be assured that your data is safe and secure from any potential mishap.

5. Reduce common productivity pitfalls

When deadlines loom, clarity on who is doing what and by when leads to unnecessary meetings and effort duplication. With 360-degree visibility into workloads, managers can tackle common pitfalls and strengthen the process. On the employee side, whether you are trying to keep your to-do list organized or juggling between multiple projects, monday.com’s reminder and deadlines features have got you covered. You can tailor these according to your specific workflows to maximize productivity and avoid the stress of missing deadlines. monday.com consultants facilitate organizations to map the right workflows that enable greater productivity with minimal app or manual intervention – making remote work enjoyable and profitable.

6. Drive collegiality, set everyone for success

When your peers are not at arm’s length, often the context gets lost. With transparent communication, leaders can drive creativity, productivity, and spirited cooperation among employees. monday.com allows complete visibility into rescheduling or re-allocation as per the skillset or bandwidth so that the team can attain balance while aligning as per organizational objectives. As a centralized platform, monday.com is a great tool to get the entire team on to a single page as there’s no need to switch between apps and tabs. All the information related to the project can be accessed seamlessly, through a single platform.

How Can You Set up a monday.com Work OS?

Though the product has a smooth adoption curve, monday.com partners can maximize its advantage by strategically implementing the right integrations, customizing dashboards, and automating manual workflows as per your needs. Engaging partners with industry experience can help you adopt monday.com as the sole tool for all project management, automation, and productivity needs.

The Bottom Line

Virtual office implies having a network of people spread across multiple locations to work with. In such cases, getting the entire team on to the same page, streamlining workflows, and bridging communication and collaboration gaps often becomes a challenge. Thanks to monday.com implementation that takes employee productivity to the next level by allowing seamless collaboration over the projects easily. Overall, it is a powerful tool to boost performance and help accomplish great things together.